Bookings and Cancellations
We try to organise bookings for Charlemagne so that everyone has a fair
chance to attend.
Dates of meetings are publicised up to a year in advance, in newsletters
and on the website. We accept bookings only after the monthly newsletter
has been sent out. Paper copies of the newsletter are mailed out two to
three weeks ahead of the meeting, and email notification four days later
(keeping things fair, to allow for "snailmail" delays). Spaces
are allocated on a first come, first served basis. Email bookings will be
confirmed by email, but we don't send out any tickets.
Once a meeting is fully booked, we run a waiting list. If you book but
then will be unable to come, please do contact us. If you let us know by
Thursday of the week before the meeting, you won't be charged. After that,
unless we can reassign your booking to a wait-list member, you should
expect to pay. Again, all email cancellations will be acknowledged.
You can attempt last minute bookings and cancellations by telephone to
the number in the newsletter - please do not rely on e-mail for these
unless you receive a confirmation email.
Remember, Charlemagne is a purely voluntary organisation, so we need to
organise things simply for the committee!